Rules – Students

Before you can use the Facilities or Equipment of the Media Arts Centre Loans Desk you must agree to the rules on this page.

An extensive range of professional equipment is available for loan to eligible students. Equipment is available at the Media Arts Centre Loans Desk.

Facilities refers to rooms, production spaces, editing suites, TV studios, radio studios and computer labs within the Media Arts Centre.

Equipment Rules

Am I eligible to borrow equipment?

If you are enrolled in a production unit in the School of Arts, you will be permitted to borrow Media Arts Centre equipment provided:

  • You use this page to agree to these rules at the start of each semester
  • You have a current Murdoch University student card

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When can I borrow or return equipment?

The Loans Desk is open for Check Out (Loans) and Check In (Returns) at the times advertised on this website.

During these times the Loans Officer is available to help with equipment bookings, information and equipment instructions.

NOTE: Outside the advertised times, Media Arts Centre support staff will NOT be available to carry out Loans Desk duties but may be available for Technical Support.

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Rules for borrowing equipment

You must collect the equipment during the advertised Check Out period. When you collect the equipment, you must present your current student card.

You must complete an online Equipment Booking prior to attending the Loans Desk to collect the equipment.

NOTE : If any problems occur while making the booking contact the Loans Desk using the contact details on this Website.

What equipment can I borrow?

The equipment available to you depends on the Production Unit(s) in which you are enrolled. Before you commit to any activity requiring Loans Desk equipment, use the Equipment Booking page to confirm that the specific equipment you need is available to you.

NOTE: You may only borrow equipment for use in the units you are enrolled in. You may not borrow equipment for personal use or commercial gain.

Under certain circumstances, you may be granted permission to borrow equipment not normally available to you. You must complete the relevant form (available on the Forms page of this website) and you must get your unit co-coordinator or production supervisor, together with the unit coordinator responsible for the equipment in question, to fill in the section of the form approving the equipment you require, and the loan duration. The form must be submitted to the Loans Desk at least 1 week before the proposed Check-Out day.

How long can I borrow equipment for?

This depends on the Production Unit(s) in which you are enrolled:

  • Most equipment is available for a one day only loan.
  • Some equipment is available for a two day loan on Mondays, Wednesdays and Fridays. On Tuesdays and Thursdays, all equipment can be borrowed for one day only. Please visit the Equipment Booking page if you want to find out what equipment you can borrow for a two day loan.
  • Students doing Units that require digital drawing using the Wacom tablets can borrow a Pen for the entire semester. The return date for each semester is posted in the Loans Desk area.
  • Weekends, University limited service periods and National Public Holidays the Loans Desk is closed and loans over these times extend until the next time the Loans Desk is open.

Note: Under certain circumstances, you may be granted permission to borrow equipment for periods longer than these standard times. You must complete the relevant form (available available on the Forms page of this website) and you must get your unit co-coordinator or production supervisor to fill in the section of the form approving the extended loan duration. The form must be submitted to the Loans Desk at least 1 week before the proposed Check-Out day.

Equipment check

At Check-Out, before leaving the Loans Desk, it is your responsibility to check that all the equipment you borrow is in proper working order and that you have all necessary accessories and cables.

If there is a problem, please inform the Loans Officer immediately. If you don’t check the equipment and there is a problem, Murdoch will not be liable for any consequences, and in the absence of proof to the contrary, you will be deemed to have damaged the equipment and will be held responsible.

Due to the nature of electronic equipment, Murdoch University accepts no responsibility for malfunction whilst the equipment is in your care.

NOTE: If you return equipment that is damaged, your access to equipment may be restricted and other fines and penalties may be applied.

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Rules for returning equipment

You must return the equipment during the advertised Check In periods. Equipment must be returned by the end of Check-In time on the day the equipment is due back. You can also see the return date of all equipment you currently have on loan by visiting the Equipment Booking page.

If you can not return the equipment by the due date and time, contact the Loans Room immediately to discuss the situation.

NOTE: If you return equipment late, your access to equipment may be restricted and other fines and penalties may be applied.

Equipment check

At Check-In, you must make sure that the equipment you are returning is in the same condition as it was at Check-Out. All equipment must be packed neatly. All accessories must be returned and all cables and cords must be neatly wound.

At Check-In you must inform the Loans Officer if batteries are flat or if the equipment is damaged or faulty in any way.

NOTE: If you do not bring faults or damage to the attention of the the Loans Officer, your access to equipment may be restricted and other fines and penalties may be applied.

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Fines and Penalties

If you return equipment late or in damaged condition, or if you are in breach of any of the Loans Desk rules, your borrowing rights may be restricted or suspended.

You may also incur a fine or an academic penalty (such as the withholding of your results). The current Rule Breach Fee Schedule is as posted on this page.

If negligence on your part has contributed to damage, loss or theft, you will be required to reimburse the University for repair or replacement costs.

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Facilities Rules

Which facilities am I eligible to use?

The facilities available to you will depend on the Production Unit(s) in which you are enrolled. Before you commit to any activity requiring a Media Arts Centre facility, contact the Loans Officer to confirm that the specific facility you need that is available to you.

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Booking a facility

The online Room Booking System

Media Arts Centre facilities are booked using the online Room Booking page.

These bookings must include:

  • Brief description (e.g. SCR101 Studio Assignment)
  • Purpose of the equipment usage
  • Full description (that includes all of the following)
    – Your Name
    – Phone Number
    – Tutor
    – Unit Name

Bookings that don’t include these details may be deleted without notice!

Notes pinned to facility doors will NOT be recognised as valid bookings. You MUST use the online system.

How long can I book a facility for?

This depends on the facility and the Production Unit(s) in which you are enrolled. Your lecturers or tutors will advise you of the time limits applicable for facilities relevant to each unit. For most Units this is a maximum of one four hour session in one 72 hour period.

If you book more then you are permitted your bookings may be deleted without notice!

The system is designed to prevent double bookings, but if there is any conflict over a facility, please contact the Loans Desk.

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Rules for using a facility

In booking or using any facility in the Media Arts Centre, you are deemed to have agreed to comply with the following directions:

  • The studio is to be cleaned after use. This includes:
    • Sweeping/vacuuming any debris off the floor. (A vacuum is available from the Media Arts Loans Desk).
    • Stacking chairs neatly.
    • Placing all furniture and equipment back in its correct location.
    • Placing all rubbish in the bin.
    • Unless otherwise noted, turning off all equipment and lights.
    • Taking any belongings (such as props, school bags etc.) when you leave.
  • Give adequate prior notice to Murdoch University Security if you intend to bring anyone who is not a current staff member or Murdoch student into a production space out of business hours. Contact security on 9360-6222 8am to 4:30pm Monday to Friday, or on 9360-6262 after hours.
  • UNDER NO CIRCUMSTANCES IS FOOD OR DRINKS ALLOWED IN THE PRODUCTION SPACES. (Bottled water is the only exception)
  • Keep the security doors closed. Do not prop them open under any circumstances. The last person using the facility where a door has been left open will be responsible for any resulting loss or damage of equipment.
  • Do not change any of the settings on the machines unless you are authorised to do so.
  • Do not remove, unplug or move any equipment in the production spaces. Each item of equipment must remain plugged in and must be left in the location where you found it.
  • Do not bring tables or chairs from other rooms into the production spaces.
  • Advise the Loans Officer immediately you become aware of any faulty or damaged equipment.
  • When leaving the facility, log off or shut down computers (as appropriate) and make sure that all windows and doors are closed.
  • Respect others. Do not have audio volumes at a level that distract, interrupt or inconvenience other users.

You are expected to leave facilities the way you would like to receive them i.e. Clean, tidy and in working order. “It was like that when I got here” is not an acceptable excuse and ultimately you may be penalised unless you report it (Note: You are still required to leave the production spaces clean though).

If a production space is not left in a suitable condition when you arrive notify the Media Loans Desk or other Support Team member (Room 2.050 or 2.049) as soon as possible. If your booking is after hours take a photo(s) or short video and send it to medialoansdesk@murdoch.edu.au immediately. This is the best way to avoid being mistakenly penalised.

Failure to adhere to these rules may result in fines issued, your borrowing privileges removed or any other penalty as deemed appropriate.

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Rules for using computers

  • Protect your passwords and keep them confidential.
  • Most of the software installed on the computers has an Educational End User License Agreement. As such the software can not be used for commercial purposes.
  • You must comply with IT Conditions of Use Policy, Email and Electronic Messaging Policy and other applicable legislations. For more information visit: https://policy.murdoch.edu.au/

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Rules regarding copyright

You must abide by copyright law and Murdoch University’s policies, rules and regulations governing the appropriate use of copyrighted material.

Murdoch takes copyright breaches very seriously and copyright infringement by users of the Facilities will not be tolerated.

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Fines and Penalties

If you are found to be in breach of any of the Loans Desk rules, your access to facilities may be restricted or suspended.

You may also incur a fine or an academic penalty (such as the withholding of your results).

The current Rule Breach Fee Schedule is as posted on this page.

If negligence on your part has contributed to damage, loss or theft, you will be required to reimburse the University for repair or replacement costs.

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Rule Breach Fee Schedule

Rule Breach Fee
Overdue Equipment Loan $10 per item per day overdue
Damage to Equipment or Facility Cost to the University of the repair
Lost Equipment Cost to the University of the replacement

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Agreement

As you aren’t listed in our database you can’t currently agree to these rules.

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